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Human Resources Coordinator - Lincoln, 40 hrs/wk, Monday - Friday

Madonna Rehabilitation Hospital locationLincoln, NE
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277 positions
277 positions
info linkReport a probelm Originally Posted : October 12, 2021 | Expires : October 27, 2021


Job Location
Lincoln, NE, United States


Job Title: Human Resources/Volunteer Resources Coordinator
Immediate Supervisor: Employee Relations Manager
Location: Lincoln
Status: Hourly

Provides assistance and support to the Human Resources System. Must be competent in knowing, understanding, and articulating Human Resources System policies and procedures. Supports all Human Resources functions including: employee relations, recruitment, benefits, payroll, and all other Human Resources processes and activities as assigned. May provide assistance with screening and orientation of new personnel as assigned. Assists with receiving incoming telephone calls, greeting applicants and employees and assessing and assisting all customers with their needs or makes appropriate referral(s). Prepares reports and correspondence as requested, maintaining adequate and accurate records. Coordinates meetings, equipment, and room reservations as requested. Takes minutes and establishes processes and electronic files for accurate recordkeeping and communications to all meeting attendees. Maintains a high level of organization and flexibility, able to handle demanding situations and multiple priorities and assignments required in a friendly and efficient manner. Excellent communications skills required. Must maintain a high level of integrity and confidentiality of all records, employee information, data, and facility practices and procedures at all times within the Human Resources department and external to Human Resources. Work will be performed in an ethical and legal manner following organizational policies, processes, protocols and procedures. Responsible for delivery of quality service including internal/external customer satisfaction by upholding Madonna's mission and core values.

Lincoln Campus
  • Assists with performance review updates, job description updates, communicating license renewals, and coordinates employee relations correspondence and discipline documents with managers/supervisors.
  • Provides support in Volunteer Resources and with volunteers as needed.
  • Responsible for maintaining and updating supervisory and leadership materials and various documents for the system.
  • Assists with coordination of employee recognition activities and programs.
  • Responsible for maintaining the reporting and record maintenance on updates to the Employee Handbook and other system and department policies and procedures as assigned.
  • Receives and reviews disciplinary and performance review documentation for completeness. Produces facility discipline and termination correspondence for common occurrences using templates.
  • Ensures compliance that all professional employee's current licensure/certifications are on file and available for audits by regulatory bodies. Generates monthly licensure report and verifies status of the licensure via the internet.
  • Assists with coordination of various recognition awards, ceremonies or events award programs as needed.
  • Assists with employee file research, various employee relations reports, and responding to subpoenas and other record requests.
  • Assists with transferring updated performance review forms to the intranet and maintaining performance documents when submitted and approved for updating upon request.
  • Assists with job description revisions and maintenance of internal sites ensuring accurate, up-to-date information.
  • Generates and distributes monthly the employee service recognition report or may assist with this process if needed. Coordinates the distribution of service award packets and maintains and accurate listing of individuals receiving recognition with vendor. Works with employees in awarding their recognition gift.
  • Assists in creating, revising, implementing policies and procedures as requested and copying and posting Madonnaâ??s Employee Handbook to ensure employees are notified of all changes and updates timely.
  • Assists managers and supervisors with discipline, performance review, and termination documentation.

  1. Prepares and proofs reports, gathering information from various individuals as needed, ensuring timelines are met, accuracy, and visual quality of reports.
  2. Assists in composing, editing, producing and/or distributing correspondence, memos, forms and/or reports to ensure accurate, timely communication as necessary, providing support to the Human Resources staff.
  3. Assists with statistics and reporting for Volunteer Resources. Updates volunteer documentation and procedures as requested.
  4. Assists with obtaining all applicable background checks including Accurate Now Statewide criminal checks and Nebraska Adult and Child Abuse Registries.
  5. Assists with verifying employment history of employees and former employees. Completes employee reference forms to ensure compliance with regulations, Madonna policy, and to serve the needs of Madonna employees.
  6. Serves as back-up to HR Coordinator.
  7. Responsible for coordinating Human Resources Volunteer Recognition activities (birthdays, Christmas, Volunteer Week) and coordinating volunteers for special projects in Human Resources.
  8. Composes, edits, and maintains documented departmental procedures to provide consistent performance of tasks and cross training of co-workers.
  9. Assists with collection of all documents necessary to complete a new hire personnel file. Generates welcome confirmation letter for each new hire. Follows up with appropriate individual to ensure receipt of all items. Ensure employees provide appropriate documentation reflecting authorization to work in U.S. (I-9 and E-Verify processes).
  10. Assists with taking pictures and producing name badges for employees.
  11. Assists with ordering and maintaining all Human Resources supplies as well as assists in maintaining adequate supply of facility and departmental forms to ensure efficiency.
  12. Assists with generating new employee orientation lists.
  13. Takes minutes at meetings as assigned. Organizes meetings, scheduling rooms, and organizes files and records to ensure efficiency and communications to meeting attendees prior to and following meetings.

High school equivalency with minimum of one year post-high school education and two years relevant work experience with one of the two years directly in Human Resources OR BA degree with emphasis in Human Resources required. Additional relevant work experience would be considered in lieu of formal post-high school education. Experience in an organization with high volume activity preferred. SHRM-CP, PHR or equivalent certification preferred. Excellent customer service skills are essential to this position. Demonstrated knowledge of employment laws required.

Must have experience and working knowledge of computer software. Must have current valid driver's license and must submit a copy of current driver's abstract reflecting a good driving record.


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